STEP 1: Attend a mandatory informational session one full year before your plan to go abroad
Students considering study abroad must attend one of the mandatory informational meetings to learn if study abroad is right for them. These small-group meetings are held weekly throughout the year to provide students with initial information about the program benefits, guidelines and other important information.
STEP 2: Research the many study abroad programs available to you
Having attended one of the mandatory informational interest meetings, you may feel that you are ready to jump right in to the study abroad process. But first take some time to evaluate your goals and identify the program that is right for you before moving forward.
Here are some other things to consider when researching study abroad programs:
- Reflect on your prior experiences (traveling, courses studied, etc.)
- Determine what you hope to get out of the experience (language acquisition, a better understanding of a certain culture, internship experience, etc.)
- Review your finances to determine a realistic idea of how much funding is available for your trip
- Review this information with the Office of Global Education and/or your academic advisor to find out what programs are recommended
- Consult your academic advisor as you begin to decide during what semester/year is the right time to study abroad
- Review the coursework required for your major, minor or core program to determine what courses you will need to take abroad
- Map out your Le Moyne curriculum and forecast your time abroad
- Ask former participants about their study abroad experiences
STEP 3: Seek approval from Le Moyne College to apply for and participate in a particular study abroad program
In order to apply to a specific study abroad program, you must first obtain approval from various College officials. To do so, fill out a Request for Study Abroad Approval form and attach program and pricing information. Then have it signed by the Department Chair of your major. Once that signature is obtained, the completed form should be dropped off to Global Education for review and final approval.
It is very important to have program and pricing information attached as well as all required signatures. Incomplete applications will not be considered.
Your study abroad approval will be evaluated based on the following criteria:
- Meeting Attendance: Applicants must have attended a mandatory informational meeting offered by the Global Education;
- Grades: Applicants must have a minimum cumulative grade point average of at least 2.8;
- Judicial Status: Applicants must have a favorable judicial record.
- Program Requirements: The study abroad program must be formally accredited by a US or foreign accreditation agency; and
- Timing: There must be space available in the College's study abroad program to allow for additional participation (space is limited).
Students not meeting these guidelines may contact the Global Education to gain information about the appeal process.
Once Global Education has reviewed the Request for Study Abroad Approval form, the student will be contacted via email concerning their status. If approved, the student will be encouraged to schedule an appointment to discuss the application process, course equivalencies and billing information.
STEP 4: Complete and submit your study abroad application(s)
Once you have been approved to study abroad, you can begin the application process for the program you selected on your Request for Study Abroad Approval form.
Le Moyne College Programs
Upon approval to study abroad with one of Le Moyne’s exchanges, you will work with Global Education to receive and submit all the required paperwork to our partner institution.
Non-Le Moyne College Programs
Students applying to study abroad programs not coordinated by Le Moyne, including Le Moyne affiliations, should apply directly to the institution organizing the program. Applications can usually be downloaded from the schools’ websites and, most of the time, there is an application fee. Students are strongly encouraged to visit the Global Education if assistance is needed in filling out the application.
Most applications for Fall and full year programs are due in March and Spring applications are typically due in October. Students are strongly encouraged to send in their applications early, at least 1-2 months before the application due date. Many competitive programs using a rolling admission fill up before they even reach the application due date.
Things to consider when filling out your application
- Transcripts: Almost all applications require students to submit an official transcript. To do so, visit the Registrar’s Office and request one. Once issued, we recommend that you pick it up rather than having them mail it directly to the study abroad provider. Make sure that you don’t open the envelope or else it is no longer considered official.
- Recommendations: Most applications ask that students provide one or two recommendations. The application will indicate if a recommendation form is required or if general recommendation letters will be accepted. In either case, the completed recommendation(s) should be returned to you in a sealed envelope with the individual’s name written across the seal. It is common practice to give your recommendation sources at least 2-3 weeks to finish them.
- Study Abroad Approval: Many non-Le Moyne program applications require students to provide information indicating that the College has formally granted the student permission to utilize the particular study abroad program. At times, they may ask for a student’s grade point average, academic standing, judicial record, and program requirements. Please bring such requests to Global Education to be completed. Once finished, these forms will be sealed in an envelope and should be picked up by the student.
- Essays: Some applications require students to submit an essay or writing sample documenting why they want to study abroad and utilize this specific program. When writing such an essay, try to go into as many specifics as possible, such as why this program is unique, how it can strengthen your Le Moyne academics, why you chose this location, what you hope to learn from this experience, etc.
- Course Planning: Some programs require that students submit a listing of courses that they plan to take if they are accepted into the program. If your application requires you to do so, pick up a Course Approval Record from Global Education. This is the form that you will use to obtain pre-approval for your classes. The Department Chair of your major, minor or Director of the Core must approve all course work. To complete this paperwork, refer to the course approval information on the front of the form. All participants are required to complete this paperwork. If it is not part of the application process, then it will be required once a student has been accepted.
- Mailing Instructions: We recommend that you send your entire application, including the recommendation and transcript, in one large envelope to the study abroad provider. We also suggest that you include a cover letter when sending your application. In addition, it is also a good idea to contact the school a couple days after the application was mailed in order to confirm that it was received in full.
STEP 5: Once accepted, meet with a coordinator in the Office of Global Education to discuss the pre-departure requirements
Congratulations! If you have made it to Step 5 then you likely have an acceptance letter in hand. Please schedule an appointment with Global Education to discuss your acceptance. When making the appointment be sure to indicate that you have already been accepted.
- Acceptance Letter: Please bring your acceptance letter and packet with you to the appointment. A copy of your acceptance letter will be maintained in the office file. At times, programs will require a deposit to hold a student’s spot upon acceptance. Be sure to visit Global Education quickly so that payment by the College can be made.
- Course Approval Record: Obtaining pre-approval for your course work is a very important part of the study abroad process. The Department Chair of your major, minor and/or Director of the Core must approve all courses you plan to take. To do so, you will need to fill out the Course Approval Record indicating your preferred and alternate classes. We recommend that you seek approval for twice as many classes as you plan to take. You will need to provide the Department Chair and/or Director of the Core with the course descriptions from your study abroad site so he or she can determine course equivalencies.
- Other paperwork: You will also be asked to complete other paperwork including an emergency contact form and participation agreement. For Le Moyne College approval to be granted, all required paperwork must be submitted to Global Education by the last day of classes during the semester preceding departure.
- Study Abroad Orientation Program: All participants are required to attend the College’s two-part orientation program. This provides an opportunity for students to meet others that will be studying abroad and ask questions of former participants. Guest speakers from the Registrar’s Office, Housing Office, Health Services, and Counseling Center will also be available to talk with students about their concerns.
- Host Institution Requirements: Make sure that you complete and return all the forms requested by your host institution before the deadline. While Global Education may not be familiar with your school’s requirements, we would be happy to assist you if we can. If you need any assistance with this paperwork, please schedule an appointment.
This is it- you did it! You are now ready to embark on an adventure of a lifetime. This is sure to be an experience that you will never forget.
While you will probably be eager to immerse yourself in this new experience, please remember that there are still a couple of things that should be taken care of while you are abroad.
- Enrollment Verification Form: This document must be returned to Le Moyne College within the first two weeks of classes abroad. We ask that you provide us with your address abroad and have a school official confirm your course registration. Once completed, please send it to Global Education via fax 315-445-6005 or regular mail. Once the Office has received it we will send you a confirmation email.
- Le Moyne College Course Registration: Several weeks before registration, the Registrar’s Office will send study abroad students information to their Le Moyne e-mail account regarding course registration. Students will be able to utilize WebAdvisor and register just as they would if they were on the Le Moyne campus. Additional information about this process will be provided during the Study Abroad Orientation Program.
- Housing Selection: Extensive housing information is provided to students at the Study Abroad Orientation Program. In summary, students studying abroad during the fall semester should contact the Housing Office toward the end of the semester in order to secure a housing assignment for the spring semester. For students abroad in the Spring, a proxy should be chosen prior to departing Le Moyne College to act in the student's place during the housing lottery.
We hope that students will continue to remain connected to the campus by periodically e-mailing Global Education at GlobalEducation@lemoyne.edu. Please feel free to contact us if you have any questions while abroad.
STEP 7: Return to Le Moyne College and complete all post-program requirements
Now that you have successfully completed your study abroad program, we hope that you stay connected to Global Education. You have likely gained many new perspectives about your experience and we want to hear all about it.
Please take time to review the final pieces of the process:
- Attend our Reentry Meeting: Program participants will be invited to attend a Reentry Meeting during the first couple of weeks of the semester in which they return. This gives students an opportunity to celebrate their accomplishments, reflect on their experiences, and share their story with others that also participated in the program.
- Offer Advice about the Program: Former participants are asked to fill out two surveys upon their return, one evaluating Le Moyne College Global Education services and the other dealing specifically with the student’s host institution. This feedback is a crucial part of the program’s assessment. You are strongly encouraged to take 15 minutes to complete these questionnaires.
- Finalize your Course Equivalencies: Once the Le Moyne College Registrar’s Office has obtained your final transcript, they will change your placeholder course to the appropriate course equivalencies as indicated on your Course Approval Record. Please note that it often takes several months to receive a transcript from abroad. Keep this in mind and review your unofficial Le Moyne transcript periodically via WebAdvisor. Once the course equivalencies and grades have been posted, check for discrepancies. Courses that were not pre-approved will continue to be listed as independent studies.
- Get Involved on Campus: Students should be cognizant of the possibility of reverse culture shock. Often students are surprised by the fact that they just don't feel "at home" once they are home. A common strategy to downplay this feeling is for students to get involved once back on campus. We recommend that you take part in the numerous opportunities available at Le Moyne. You may be especially interested in joining the College’s International Club or assisting your RA with a floor program during which you can share your study abroad experience.
- Participate in the Study Abroad Fair: Each fall, the College’s International Club, Office of Student Development, and Global Education coordinate the International Street Fair and Study Abroad Fair. Open to the entire campus, this is a lively event full of international entertainment, authentic food, and information about other cultures. Former study abroad participants are invited to arrange table displays which showcase their study abroad locations. This is a great way to relive your study abroad experience.
- Tell your Story: By becoming a Study Abroad Ambassador, you are able to use the knowledge that you gain abroad to assist other students considering similar adventures. Contact Global Education if you would like to be included in this group. Global Education commonly gives out the names and email addresses of Ambassadors to students with study abroad questions. It not only helps your fellow classmates, it is also a fantastic way for you to share your experiences with others.