Personnel Policy Manual for Support Staff

SUBJECT: TERMINATION

POLICY STATEMENT:

Recognizing that there are many reasons for terminations, the following guidelines have been established to process terminations in a fair and equitable manner.

IMPLEMENTATION:

Definitions:

Resignation: a situation where an employee initiates the process for leaving the College.

Termination: a situation where the College initiates action against an employee which will cease the employee's employment with the College.

Discharge: a situation where the College initiates action against an employee, for cause, which will remove that employee from employment with the College immediately.

1. Resignations

a. It is expected that non exempt employees who voluntarily resign their positions will give at least two (2) weeks notice.

b. Written notice is to be given to the department head/supervisor.

1) Employees who overextend any leave of absence without proper notice to their department head/supervisor, will be considered to have resigned without notice.

c. In all instances of resignation, the department head/supervisor will advise the Personnel Office at once in writing (see Exhibit #316A).

(1) The Director of Personnel will contact the employee relative to the employee's benefit status.

d. The employee will receive final pay, including any vacation pay due, on the normal payday (see Policy #525).

e. If a replacement is desired, a Personnel Request form (see Exhibit #313B) should be completed.

2. Terminations and Discharges

a. In the event of a termination, the department head/supervisor will discuss the situation with the Director of Personnel to determine the most appropriate course of action. The Personnel Office will initiate a Notice of Termination (see Exhibit 316C).

b. Normally, the termination of an employee will be effective immediately.

c. In the event of critical situations, the department head/supervisor may immediately suspend the employee, with or without pay as may be appropriate, for the remainder of the day and contact the Director of Personnel who will review the facts and determine a course of action.

3. The College is not in a position to guarantee employment for any specific period of time and it may be in the best interests of the College to terminate employees for a variety of reasons. The College reserves the right to make such decisions at its sole discretion. Staff members must realize that their employment may be terminated at any time, for any reason or for no reason, at the option of the College. 4. In all cases of resignation or termination, an exit interview will be conducted by the Personnel Office (see Exhibit #316D).