Personnel Policy Manual for Support Staff

SUBJECT: BUSINESS AND TRAVEL EXPENSE

POLICY STATEMENT:

Le Moyne College will reimburse employees who incur approved business and travel expenses due to work related duties.

IMPLEMENTATION:

1. Employees must have prior approval of their immediate supervisor before travel and business expenses are incurred.

2. Employees must submit a Travel Expense Report including receipts to their department head/supervisor for approval (see Exhibit #404A).

3. Employees may receive advance payment against conference seminars. A request must be submitted to the department head/supervisor for forwarding to the Personnel Office. Requests will be processed on an individual basis.

4. Reimbursable travel expenses are:

a. Automobile travel at the rate of 22 cents per mile when used at the request of the College;
b. Lodging and meals when business requires the employee to be away from home overnight;
c. Lunch when the employee is away from the office for a substantial part d. Meals for clients (the client's name and the reason must be stated);
e. Tolls and parking fees;
f. Cab fare;
g. Car rental;
h. Other situations where the employee is expected to accomplish business objectives, with management approval.