Office Of Human Resources

Tuition Benefits

Contents

• Tuition Remission Benefits (Overview)
• Tuition Remission Benefits for Employees
• Tuition Remission Benefits for Spouses of Employees
• Tuition Remission Benefits for Dependents
• Tuition Remission of Graduate Courses for Employees
• Tuition Remission of Graduate Courses for Spouses of Employees
• Tuition Exchange Program
• Application Forms

Revised 10/26/2007

Tuition Remission Benefits

Full-time regular employees, their spouses and their children are entitled to undergraduate tuition remission benefits as outlined below. The benefits apply to tuition charges only; the student must pay all fees. The tuition benefit applies only to courses listed in the official course schedule. Tuition remission does not apply to the Physician Assistant Program. The President must approve any exception to the tuition remission policies.

This tuition benefit does not imply acceptance of a son or daughter into an undergraduate program, but is offered with the understanding that the child must be accepted via the normal admission process. The benefit will continue only as long as the parent remains employed full-time at Le Moyne College. A Request for Tuition Remission Benefit Form must be obtained from the Office of Human Resources. For students accepted full-time, a request is normally required only once. For part-time or summer session, a request is required prior to each registration.

Employee

Le Moyne College will remit tuition for full-time employees for a maximum of two courses per semester taken at Le Moyne College outside regular working hours. Le Moyne will remit tuition for permanent part-time employees and adjunct faculty for a maximum of one course per semester taken at Le Moyne College outside regular working hours and taken during their term of employment.

The tuition benefit is granted with the understanding that class and study hours do not conflict with regular work schedules. Therefore, tuition remission normally will not be granted for day courses except in the cases where an employee regularly works an evening schedule that would preclude his or her enrolling in evening classes.

If the employee is a matriculated student requiring a particular course for a degree program and that course is offered only during the daytime hours, every effort will be made to allow the employee to enroll in that course.

Employees whose employment is terminated will lose all benefits, which normally accompany employment. If termination occurs during the semester, benefits will cease at the end of that semester.

Spouse Benefit

Spouses of employees who have completed three consecutive years of full-time service as of the first day of the semester may receive 100% tuition remission.

Spouse of employees with less than three consecutive years of full-time service as of the first day of the semester are entitled to 50% tuition remission.

As stipulated under the Center of Continuous Learning enrollment policy, student must apply for matriculation after 18 credit hours have been attempted. Students who do not intend to matriculate after completion of 18 credit hours, will be prohibited from registering for additional courses unless they obtain written approval from the Director of Continuous Learning.

Children

Children of present full-time employees, or retired full-time employees, and the surviving children of full-time employees who died while in the service of the college, regardless of their dependent status will be eligible for tuition benefits at Le Moyne College.

If an employee's son or daughter is not claimed as a tax dependent because of a divorce, that employee entitled to the tuition remission benefit if the child support was paid during the most recently completed calendar year.

Children of employees who have completed three consecutive years of full time service as of the first day of the semester may receive 100% tuition remission.

Children of employees with less than three consecutive year's of full-time service as of the first day of the semester are entitled to 50% tuition remission.

As stipulated under the Center of Continuous Learning enrollment policy, students must apply for matriculation after 18 credit hours have been attempted. Students who do not intend to matriculate after completion of 18 credit hours, will be prohibited from registering for additional courses unless they obtain written approval from the Director of Continuous Learning.

If eligible for PELL, TAP or any outside scholarships, the combination of the remitted tuition plus the awards cannot exceed the cost of tuition.

Spouses or children, with baccalaureate degrees, who may wish to prepare for New York State Teacher's Certification, will be granted tuition remission for the required credit hours.

Children of deceased, retired or totally disabled employees will be eligible for tuition benefits as previously defined based on years of service.

Procedures

The employee must complete a "Request for Tuition Remission" form from the Office of Human Resources upon the first time of acceptance and/or enrollment, which will pre-authorize the employee's registration. The employee with an eligible dependent child or spouse attending Le Moyne College full-time must apply for TAP and PELL each academic year during the spring semester. Upon receipt of a semester tuition bill from the College, the employee is responsible for payment of the balance not covered by financial aid, by the assigned due date, to avoid cancellation of registration or the assessment of a late fee.

If the individual will be a part-time student, the employee must complete a "Request for Tuition Remission" form from the Office of Human Resources upon acceptance and/or enrollment, which will pre-authorize the employee's registration. They must complete a registration form each semester in the Continuous Education Office, a notation should be made on the registration form of the benefit and any fees must be paid at the time of registration.

Tuition Remission of Graduate Courses for Le Moyne College Full-Time Employees

Le Moyne College offers tuition remission to full-time employees for graduate coursework at Le Moyne College according to the following policy. This policy will be subject to periodic review, at the discretion of the College President; to assess the success, implementation procedures, and related issues associated with this employee benefit.

1. Le Moyne College will remit tuition for a maximum of two (2) graduate courses per semester. The employee will pay $100.00 per course plus any applicable fees. The value of the course is taxable income.
2. The approval of the employee's immediate supervisor and division vice president is required. Courses will be taken outside of the regular working day. If the employee is a matriculated student requiring a particular course for a degree program and that course is offered only during daytime hours, every effort will be made to allow the employee to enroll in that course.
3. Employee registration will follow the regular application and admission process. The employee, will complete a "Request for Graduate Tuition Remission" form, available in the Office of Human Resources, and a graduate education registration form, available in the Graduate Education Office, or a student tuition deferral registration form, available in the MBA office. Once accepted into the Master's program, the employee must fulfill requirements for continuation in the program and fulfill graduation requirements.
4. Employee course admission will be determined on the basis of space available in a particular course. Final determination of course admission will be made on the published last day to drop/add. If available space is limited, admission will be determined according to employee seniority. If an employee needs a particular course to complete graduation requirements, and that course is consistently filled at registration time, the employee has the option of registering early and paying for the course.
5. If the employee's employment at Le Moyne is terminated prior to completion of course-work and the employee elects to continue in the course, the employee will be responsible for payment on a pro-rated basis.

Tuition Remission of Graduate Courses (Spouses)

Commencing in the Fall of 2002, Le Moyne College will offer tuition remission for graduate coursework at Le Moyne College for spouses of full-time employees with three years of full-time service according to the following policy. This policy will be subject to periodic review, at the discretion of the College President, to assess the success, implementation procedures, and related issues associated with this employee benefit.

1. Le Moyne College will remit tuition for a maximum of two (2) graduate courses per semester. The spouse will pay $100.00 per course plus any applicable fees. The value of the course is taxable income.
2. Registration will follow the regular application and admission process. The employee and spouse will complete a "Request for Employee Spouse Graduate Tuition Remission" form, available in the Office of Human Resources, and a graduate education registration form, available in the Graduate Education Office, or a student tuition deferral registration form, available in the MBA office. Once accepted into the Master's program, the individual must fulfill requirements for continuation in the program and fulfill graduation requirements.
3. Course admission will be determined on the basis of space available in a particular course. Final determination of course admission will be made on the published last day to Drop/Add. If available space is limited, admission will be determined according to employee's seniority. If a spouse needs a particular course to complete graduation requirements, and that course is consistently filled at registration time, the spouse has the option of registering early and paying for the course.
4. If the employee's employment at Le Moyne is terminated prior to completion of course work and the spouse elects to continue in the course, the spouse will be responsible for payment on a pro-rated basis.

FACHEX

FACHEX is the acronym for Faculty Children Exchange Program,. It is sponsored by the Association of Jesuit Colleges and Universities. At Le Moyne College, all full-time faculty, administrators, and staff who have been employed for at least three years at Le Moyne college are eligible to apply for this benefit for their dependent children. Generally, anybody eligible for the full Le Moyne College Employee Tuition Remission benefits would be allowed to apply.

To be considered for a FACHEX award, the student must be accepted as a full-time undergraduate student at a participating Jesuit Institution listed below. Le Moyne College determines if the student is eligible to apply for the FACHEX benefit but it is the other Jesuit Institution that determines if they are going to award a FACHEX to the student.

FACHEX applies to tuition charges only. The receiving Jesuit Institution may apply for further restrictions. Not all eligible applicants for the FACHEX benefit will receive a FACHEX award. All of the participating Jesuit schools are obligated to award only three FACHEX awards over the number of students it has receiving FACHEX from other participating institutions. For example, if a Jesuit school has four eligible employee children from their institution receiving FACHEX benefits from other participating Jesuit Colleges or Universities, then they would be obligated to award only seven FACHEX benefits for their pool of eligible applicants.

The eligible Le Moyne employee would inform the Le Moyne Director of Financial Aid, in writing, that their daughter or son has been accepted for admission at one or more of the participating Jesuit institutions. The would indicate the name of the student and the Jesuit school(s) where they would like to be considered for FACHEX benefits.

If the employee is eligible for a FACHEX award, the Le Moyne College Director of Financial Aid would inform the FACHEX coordinator at the institutions listed by the Le Moyne employee that the student is eligible to be considered for the FACHEX award.

The participating Jesuit institution would contact the student directly regarding the actual FACHEX award decision.

The Le Moyne College employee would inform the Le Moyne College Director of Financial Aid in writing if their daughter or son has been offered a FACHEX benefit and will attend the school making that offer.

Participating Institutions

Boston College
Canisius College
College of the Holy Cross
Creighton University
Fairfield University
Fordham University
Gonzaga University
John Carroll University
Le Moyne College
Loyola College in Maryland
Loyola Marymount University
Loyola University Chicago
Loyola University New Orleans
Marquette University
Regis University
Rockhurst University
Saint Joseph's University
Saint Louis University
Saint Peter's College
Santa Clara University
Seattle University
Spring Hill College
University of Detroit Mercy
University of San Francisco
University of Scranton
Wheeling Jesuit College
Xavier University

Tuition Exchange Guidelines

The Tuition Exchange (TE) provides a national scholarship exchange program for dependent children of full-time faculty and staff among its members of approximately 450 colleges and universities.

The Tuition Exchange Program provides the opportunity for eligible dependent children to receive undergraduate scholarships at one of the member institutions (hereafter referred to as the host institution.) In exchange, dependent children of employees of other colleges and universities may attend Le Moyne College. Colleges and universities participating in this program have agreed to remit tuition for participants from other member institution. The primary obligation of a member institution is to maintain a balanced exchange pattern, a reasonable match between students "exports" and student "imports". The TE Program is a scholarship program, not a fringe benefit provided by Le Moyne College, the sponsor institution.

The following guidelines are applicable to Le Moyne College employees who participate in the program:

• Eligible Employee: Any currently employed Le Moyne College full-time faculty or staff, who has completed at least three (3) years of full-time service at Le Moyne College as of the beginning of the current academic year.
• Dependent Child: Any natural or legally adopted child, provided that financial dependence on the parents can be demonstrated. Ordinarily, children meeting requirements for dependence set forth by the Internal Revenue Service will qualify.
• Applicant: The dependent child of an eligible employee who has applied for full-time, undergraduate study to a college or university that participants in the Tuition Exchange (TE) program.
• Tuition Exchange: A program through which a participating TE institution is remitted for the dependent child of an eligible employee. TE scholarships are awarded for full-time, undergraduate work only. They are not available for graduate study, non-degree study, or second undergraduate degrees.
• Maximum Scholarship: A TE scholarship will normally be awarded to only one child of an eligible employee at a time. TE scholarships will not exceed a maximum of four years per TE recipient.
• Tuition Exchange Liaison Officer: Director of Financial Aid

Procedures

• By November 1 of each academic year, applicants will notify the TE Liaison Officer of intent to apply for a TE scholarship by completing and returning a Preliminary Application Form available from the Financial Aid Office.
• The TE Liaison Officer will verify the eligibility and seniority of the employee/parent with the Office of Human Resources.
• By January 1 of the current academic year Le Moyne will be given the number of available TE "units" available for the upcoming academic year. The number of available "units" or "slots" will be determined by the current number of Le Moyne College "imports" and "exports" and may vary from year to year.
• By January 15 of the current academic year, the selection of TE candidates will be made. First priority will be given to students who were awarded TE scholarship in previous academic years and incoming freshman.
• If the number of applicants is equal to the number of TE scholarships available, each applicant will be given the opportunity to apply for a TE scholarship.
• If the number of applicants exceeds the number of TE scholarships, candidates will be determined by seniority. Years of full-time service will be determined on a contractual year basis.
• Applicants who are not selected as TE recipient will be placed on a waiting list as alternates in accordance with the selection process above.
• In the event that a TE recipient chooses to attend a non-TE institution or otherwise forfeits the right to receive a TE scholarship, alternates will be reconsidered for any available slots.
• Alternates who are not selected may reapply for a TE scholarship for the following academic year in accordance with the selection process above.
• Selected applicants must accept the TE scholarship award in writing by May 1, for the upcoming academic year and notify the TE Liaison Officer of the decision to enroll in a TE member institution. Applicants who do not meet this requirement will forfeit their awards to alternates on the waiting list.
• Students will ordinarily be able to remain in the program for four years, but continued participation depends upon yearly certification of eligibility, the student's adequate academic standing at the host institution and Le Moyne College's ability to attract sufficient "import" to offset or balance its "exports". Accordingly, renewal forms must be completed and processed in a timely manner every year.
• Eligibility to apply for a TE scholarship is determined by Le Moyne College. However, TE scholarships are granted by the host institution. Le Moyne College cannot guarantee that any applicant, no matter how well qualified, will receive a TE scholarship from the host institution that may choose to restrict its imports if their number exceeds exports.
• Continued participation in the program is contingent upon maintaining a GPA of at least 2.0 on 4.0 scale. Each recipient who is awarded a TE scholarship must submit a transcript to the TE Liaison Office within one month of the end of each academic year.
• If the applicant applies to several participating TE institutions, the Le Moyne College Liaison Office must be informed of the outcome of the application process. If a TE recipient takes a leave of absence or withdraws from school, the student must notify the TE Liaison Officer at both Le Moyne College and the host institution immediately.
• TE applicants who qualify to receive aid from other sources (excluding loans) in excess of 50% of the total cost of tuition, room and board, and fees are not eligible to receive a TE scholarship.
• An employee who separates from employment before an eligible dependent child enters the TE will not be eligible for participation in the program. If a person separates from employment while an eligible dependent child is a participant in the TE Program, eligibility will be continued for the remainder of the academic year only.
• If an employee dies before their dependent child has completed their education through TE, the child will be permitted to remain in the program. Dependents of deceased employees may be eligible to participate in TE under current College policy guidelines.

Le Moyne College reserves the right to review, revise and modify these Guidelines to insure an appropriate balance between "import" and "export" students.

Application Forms

• Request for Tuition Remission Benefits
• Request for Graduate Tuition Remission Benefits (Employee)
• Request for graduate Tuition Remission Benefits (Spouse)
• Tuition Exchange Preliminary Application Form

All questions regarding the interpretation or application of the provisions of this policy should be referred to the Office of Human Resources. The College reserves the right to modify or terminate these provisions; including the conditions of eligibility; in whole or in part, as experience, costs to the institution, or changes in public policy makes it necessary.