Job Title:

Student Assistant - Administration Department

Student Assistant - Administration Department

Number of openings:

1

4 - 5

Salary:

$7.15 per hour

$7.15 per hour

Hours per Week:

Hours per week: 7
Between 8:30 a.m. - 4:30 p.m.
Monday - Friday

Hours per week: 7 hours
Between 8:30 a. m. - 4:30 p.m.
Monday - Friday
(Occasionally, but seldom, evenings, Saturday and/or Sunday, if needed)

Supervisor:

Robert Cook

Robert Cook

Qualifications:

Knowledge of Microsoft Excel

Knowledge of Microsoft Word

Accounting or Math Major

Computer use interest

Interested in learning library functions

Some heavy lifting

Janitorial tasks involved

Job description:

Students will assist the Administration Department in the Microsoft Excel spreadsheet data entry & Microsoft Word word processing of financial business transactions.

Students will assist the Administration Department in the processing of gift books, ordering of supplies, processing, filing and tracking of invoices, general word processing and printing documents from computer file.

The Administration Department is in charge of the maintenance, appearance, and cleanliness of the Library and the setting up of the Special Activities Room.

Responsibilities:

Assisting the Administration Department with processing of invoices for payment and Microsoft Excel spreadsheet data entry.

Assisting with the verification and Microsoft Excel spreadsheet data entry of month-end department summaries received from the Financial Service’s Office. Department summaries consist of transactions that have been paid.

Microsoft Excel spreadsheet data entry of biweekly student payroll register received from the Payroll Department.

Setting up of Special Activities Room for events.

Deliveries to departments on campus.

Miscellaneous office duties as needed, i.e. photocopying, faxing, typing and answering the telephone, etc.

Gift books - Writing gift slips, searching SIMON and OCLC for library holdings, conducting book comparisons, printing records and attaching order records as appropriate, typing reports.

Assist in typing acknowledgment letters for gift books.

Assist in ordering and unpacking of office supplies.

Filing of vendor supply catalogs.

Word processing and printing of general correspondence /forms/lists/documents.

Filing of invoices and order forms.

Checking of invoices against publisher statements.

Assist in organizing order and invoice files.

Setting up of Special Activities Room for events.

Cleaning shelves, vacuuming and dusting throughout the library.

Packing and moving of materials.

Deliveries to departments on campus.

Miscellaneous office duties as needed, i.e. photocopying, faxing, typing and answering the telephone, etc.