College Policies and Procedures
Class Attendance Policies
The process of education takes many shapes. It can range from formal classroom instruction to one-on-one discussion to taking advantage of internships and research opportunities. Students are expected to attend all scheduled classes. However, the following policies do apply in situations where class attendance is an issue.
Policy on Student Absenteeism in the Event of Illness or Accident
1. If illness or injury requires more than three consecutive days of hospital or home care, Health Services needs to be informed (445-4440). If the student has been treated by a doctor off campus, some documentation from that office will be expected. Health Services will then notify the registrar who will inform the student’s instructors, advisor and the appropriate academic dean. It is the student’s responsibility to contact his or her instructors, as soon as possible, to explain the absence and make arrangements for the completion of missed work or tests.
2. If emergency referrals for off-campus treatments or appointments for required physical examinations result in class absences, Health Services will issue the student written verification to present to instructors.
3. If infectious mononucleosis is diagnosed, the student will be issued verification and explanation of illness progression to discuss with involved instructors, advisor and the associate academic dean.
4. In the case of all other short-term health problems, including those treated by Health Services, it remains the student’s responsibility to contact his or her instructors to explain the absence and make arrangements for the completion of missed work or tests.
Faculty members may contact the Health Services for verification that a student was seen at the Health Services on a particular day and with a student’s written consent, this information will de discussed.
Policy on Reporting Absences Due to Death in a Student’s Family
1. In the event of a student’s absence from class due to a death in his or her immediate family, the student (or member of his or her immediate family) is asked to contact the Campus Ministry before leaving campus or shortly thereafter. Please call campus ministry at (445-4110) and communicate the reason for the absence and date of expected return. When offices are closed, a message may be left on campus ministry’s voicemail. Campus Ministry will forward this information to the registrar who will notify the student’s instructors and advisor.
2. Upon returning to campus, it remains the students’ responsibility to contact his or her instructors and advisors to explain the absence and make arrangements for the completion of missed work and tests.
Policy on the Observance of Religious Holidays
As provided in New York State Education Law Section 224-a, any student who is unable to register for class, attend class, or participate in any examination, study or classwork requirements on a particular day because of his or her religious beliefs is eligible for an equivalent opportunity to register for classes or make up any missed examination, study, or classwork requirements, without penalties or additional fees. Students who require such an opportunity must contact the registrar (for registration) or their instructor (for examination, study or classwork requirements) at least two weeks in advance. A full copy of the College's policy on the observance of religious holidays can be found at either dean's office.
Change of Address/Name
Permanent and local address changes and official name changes should be filed in the registrar’s office. Please note that a name change needs to be accompanied by an original legal document indicating a change has taken place (i.e., a marriage certificate or a divorce decree).
Students at Le Moyne College are not authorized to sign contracts or enter into any legally binding agreement on behalf of the College. If any student, regardless of age, signs any legal agreement or contract, the student does so as an individual and at the student’s own risk. The College is not a party to, nor legally responsible for, any such contract or agreement. A representative of a student club or organization may not act as an agent of the College and must not represent himself or herself as such an agent. The College will not be held responsible for any contract signed or any debt incurred by an individual student or student organization.
Demonstration, Assembly and Protest
Students may stage entirely peaceful and nondisruptive protests against visiting individuals or the organizations they represent. Le Moyne considers this an aspect of the freedom of students and citizens. However, to obstruct such individuals and interfere with their movements or their discussions is an unjustified interference with their freedom and with that of others in the College community who wish to converse with them or to hear them. Any alleged violation of this policy will be referred to the assistant dean for student development.
Students may not leaflet, or cause or seek to permit leafleting by any third party, within the College or any area of the Le Moyne College campus, including the parking lots, without the permission of the vice president for student development.
Disorderly or Disruptive Conduct
Students who are disruptive to the life of the College, disregard the rights of others, or are disrespectful of the community will be subject to disciplinary action.
Cellular phones, pagers, and other electronic devices shall not be used in a manner that causes disruption in the classroom, library, within other College buildings or facilities, or at College events (e.g., lectures, Masses, etc.). This includes abuse of cellular phones or electronic devices with photographic capability.
It is important that the capacity limit of 12 persons be observed in campus elevators. State laws prohibit smoking in elevators. In the case of a building emergency, the elevators should not be used. An out-of-order elevator should be reported immediately to the residence hall director and security. Tampering with elevators will result in disciplinary action.
Fire and Emergency Procedures
When the fire alarm is activated in any building on campus, it requires all occupants of that building to leave immediately. If a fire is discovered, evacuate the building and then contact the security office at ext. 4444.
All students will be issued an ID (“Dolphin Card”) through the Office of Campus Life and Leadership. All students must carry their ID cards with them at all times and present them to College personnel upon request. Loss of an ID card should be reported to the Office of Campus Life and Leadership. There is a $5 replacement fee. Students found responsible for any fraudulent use of a college ID card will be subject to disciplinary action and fined.
Inclement Weather Notification
The operations and activities of a residential College such as Le Moyne College necessitate that the campus remain open with essential services available 24 hours a day, 365 days a year. Therefore, the College never fully closes or ceases operations. The default position in the event of inclement weather is that classes and all other activities will continue as scheduled, and cancellations or delays will be kept to an absolute minimum. Students, faculty, and staff should plan in advance accordingly.
In the event of extraordinary inclement weather conditions that affect the normal operations of the College, the information regarding the changes will be disseminated in three ways:
1. Outgoing message on the College’s main line: 315-445-4100
2. Posting on the College’s Web site, www.Le Moyne.edu
3. Utilization of the Heights Alert emergency notification system
All personal property whether in a student’s room, storage area or elsewhere on College property, shall be kept at the sole risk of the student. The College shall not be liable for damage to or loss of property of any kind which may be lost or stolen, damaged or destroyed by any cause. Students are advised to obtain insurance coverage necessary for such potential loss.
Lost and Found
Found articles may be turned in to, and lost articles may be claimed at, the security office in Nelligan Hall. Unclaimed articles will be donated to a local charity after 45 days.
A limited number of lockers are available in the Campus Center, second floor. Commuter students can reserve a locker at the Office of Campus Life and Leadership. In the event of a fire, the College may find it necessary to break a lock. Students must empty their lockers at the conclusion of each academic year. Lockers are assigned on a first-come, first-served basis.
Maintenance of Public Order
Supplement to The Right of Demonstration, Assembly and Protest adopted by the Le Moyne College board of trustees, summer 1969, and submitted to the state of New York in compliance with state law. If anyone or any group obstructs the officially sponsored activities of the College, if anyone or any group interferes with the maintenance of public order on the campus, if anyone or any group substitutes force for rational orderly persuasion, they will be dealt with accordingly by College officials. A disruption of public order, as understood by Le Moyne, is any action, incitement to action or provocation that interferes significantly with College operations; any action that interferes with the movement of individuals, the free expression of ideas by others or restraint by physical force; or any act that would legally constitute disorderly conduct or disturbance of the peace.
If it is determined that a disruption of College activity or a threat to the public has occurred, the following steps will be taken in order:
1. The participants will be informed of the specific nature of their violation and asked to cease and desist immediately. The participants will be asked to present their College ID cards. If they have none to present, they will be told that they are trespassers and will be treated as such by legal authorities if the disruption does not stop immediately.
2. If the disruption stops, all student participants will be told to appear before a hearing of the judicial board.
3. If the disruption continues after warning, the College has two options:
a. The Le Moyne College board of trustees or its designee will ask for a court injunction for trespass and/or disorderly conduct. When and if the injunction is secured, local law authorities will serve the injunction and treat all participants as trespassers under the law; or
b. Police will be called immediately and asked to stop the disruption with a minimum use of force.
4. If an injunction is secured, or if the police are called, and after the immediate problem is disposed of, the student participants will be referred to the asst. dean for student development.
Residents with special medical needs should seek consultation and make proper arrangements with personnel from the Wellness Center for Health and Counseling.
Students are encouraged to designate an individual as an emergency contact (to be contacted by Le Moyne College in the event the student is officially reported as missing) by completing the requested information on their respective Housing Key Form or submitting the information to the Office of Campus Life and Leadership. Security will conduct an investigation into the whereabouts of any reported missing student. In any case where the student cannot be located or additional assistance is deemed necessary, Security will contact the local police department and the appropriate College officials. Once Le Moyne Security determines that a student has been missing for more than 24 hours, the following notification will occur:
1. If the missing student is under the age of 18, Le Moyne will notify the custodial parent or legal guardian;
2. If the missing student is 18 or older and has identified an emergency contact, Le Moyne will contact the emergency contact identified by the student.
Any concerns or questions regarding a student who is missing or appears to be missing should be referred to Campus Security.
Le Moyne College extends to its students and employees the privilege of parking on campus. That privilege brings with it the responsibility to adhere to all parking regulations. It is imperative that vehicles be properly registered and parked in the proper areas for pedestrian and vehicular safety. Because of severe winter conditions, it may become necessary for all students to remove their cars from parking lots when requested for snow removal. (A 24-hour notice will be given.) Vehicles that are not removed will be ticketed and towed. If a student is leaving campus for any length of time (including break times, long weekends, personal reasons) and wishes to leave his or her currently registered vehicle on campus, it must be reported to the security office. Security will then issue a proper tem¬porary permit and assign a designated area to park the vehicle. The College is not responsible for vandalism or theft to vehicles.
Students and their guests are never allowed to park in F Lot (in front of the Coyne Science Center), B Lot (back of Reilly Hall) or P Lot (Panasci Family Chapel), the circle in front of Mitchell Hall or the circle in front of Harrison/St. Mary's Hall.
Any student who receives parking tickets and does not pay them will not be allowed to register for the next semester. Seniors will not receive their final transcripts.
From time to time it may be necessary for the College to change parking regulations or areas to meet certain safety conditions. It is the student’s responsibility to keep informed of such changes. For the most up to date parking information, go to www.lemoyne.edu/security.
Commuter permits will not permit a vehicle to be parked overnight. Any commuter wishing to park overnight must obtain a temporary parking permit from the security office. A $3 per day fee must be paid at the time the temporary permit is issued.
Authorized Student Parking Areas
The campus security director assigns specific parking areas as follows:
Lot A Athletic Center parking lot
Lot AA Rear Athletic Center parking lot - commuter parking
Lot C Campus Center parking lot - commuter parking
Lot D Dablon Hall parking lot - Parking for Dablon Hall and Foery Hall junior and senior residents
Lot E Harrison Hall/St. Mary’s parking lot - Parking for Harrison Hall and St. Mary's Hall residents and all freshmen residential students
Lot G Townhouses/Mitchell Hall parking lot - parking for town¬house and Mitchell Hall residents
Lot L Le Moyne Heights lot - Le Moyne Heights resident parking
Le Moyne View Parking
Residents of Le Moyne View Apartments may park in the rear of the building (April 1 – November 15) or Lot C.
Mitchell Hall Parking
Parking in the front of Mitchell Hall is restricted to Jesuit residents and their visitors. Students and their visitors are never allowed to park in front of Mitchell Hall. This policy is in effect both day and night.
Parking Registration / Parking Sticker
All students must register their vehicles with security, either online at www.scapay.com or at the security office. Parking permit fees vary by class year, and residential status. Please go to www.lemoyne.edu for the most current parking fees. In addition to the original fee for the permit, an additional processing fee may also be charged regardless if the permit is purchased online or in person at Campus Security. Failure to register properly (e.g., giving false information) will result in forfeiture of parking privileges. When registering their vehicle, students should have their vehicle registration and student ID. When entering your student I.D. number use the number directly above your name. If your number begins with "000" omit the first two zeros. Parking permits are not transferrable and no refunds will be given for lost permits.
All student vehicles must be parked in assigned parking lots with the sticker properly affixed to the rear driver’s-side window. Vehicles that are parked in any campus lot without a parking permit will be ticketed. After three violations, the vehicle will be towed at the owner’s expense.
Temporary parking permits are available for students and their guests in the security office. Temporary parking permits are available in the security office 24 hours a day, seven days a week. Temporary parking permits are not transferrable. Temporary permit forms may be filled out prior to coming to the security office and are available online at www.lemoyne.edu/security.
Parking for Students with Physical Disabilities
Handicapped spaces are reserved behind Reilly Hall. Violators of handicapped parking spaces will be subject to immediate towing and a $50 fine for the first offense and a $75 fine for the second offense.
Parking for Student Visitors
All guests of students are required to get a temporary parking permit at the security office. Temporary parking permits are available 24 hours a day, seven days a week. There is a $3 per day fee, which must be paid at the time the temporary permit is issued.
Visitors will be instructed where to park by security personnel when the temporary permit is issued. No parking is allowed at the front or rear of Grewen Hall, the Coyne Science Center, Nelligan Hall or in the Panasci Family Chapel lot (P lot). Guests of students may only park in the lot designated by security on their temporary parking permit
Parking Violations / Payment
Upon receipt of a ticket, the following fines automatically will be levied and should be paid by going online to www.scapay.com or by mailing a check or money order to SCAPAY, P.O. Box 2358, Santa Barbara, CA 93120-2358. Tickets cannot be paid at the security office. Billing for tickets will be sent periodically to the bursar’s office for posting to the appropriate student account. Student’s unpaid tickets will be forwarded to an outside vendor after 30 days for collection.
Decal/sticker violations: Failure to register automobile with the security office: First offense — $25, Second offense — $30, Third offense — $40 and towing of car at owner’s expense. Any additional offenses will result in towing and a $40 fine.
Parking violations for registered vehicles: First offense — $20, Second offense — $25, Third offense — $25 and towing of car at owner’s expense. Any additional offenses, whether the above violations are paid or not, will result in towing and a $25 fine.
Parking in a designated handicapped space: First offense — $50 Second offense — $75
Driving violations: First offense — $50. Any additional offenses will result in loss of driving privileges on campus. Ticket violations will be accumulated over the entire school year. For example, if a student receives two tickets the first semester and pays them, the next ticket issued will be counted as the third ticket for purposes of fines and towing.
Ticket Appeal Process
A student may appeal a ticket within 15 days of issuance to the Appeals Committee. To appeal a ticket, wait 24 hours from the time of issue, then go online to www.scapay.com and fill out the appeal form. You will receive an email confirmation of your appeal filling and subsequent decision by the Appeals Committee. Appeals Committee decisions are binding and final. Appeals will not be accepted after 15 days.
The Appeals Committee hears appeals from students who wish to contest tickets for parking violations. Membership on the Appeals Committee consists of a three students. To appeal a ticket, log on to www.scapay.com. This must be done within 15 days of the issuance of the ticket.
The towing of an automobile from campus will be restricted, whenever possible, to repeated violations as described above and for emergency situations such as blocked firelanes, fire hydrants, handicapped zones or roadways or for preventing snow removal.
Le Moyne College is located on private property. As such, any professional photographers or videographers, or any non-professional individuals or groups who are not members of the College community may only obtain photos/video on the property of Le Moyne College with the permission of the Office of Communications.
Academic-based or College-sponsored and approved photography and videography involving members of the College community is generally allowed, so long as the photographer/videographer has permission of the individual subject(s), or when the photographing/videotaping is of a crowd or audience at an open public event where such photography/ videography is not otherwise prohibited or restricted. Nothing in this policy shall be construed to minimize or limit the rights that students have to control the disclosure of directory information, as set forth more fully in the Family Educational Rights and Privacy Act (FERPA) Annual Notice. Le Moyne College reserves the right to prohibit or stop any photography/ videography that is disruptive, intrusive, or not in compliance with College policy or the law.
Posting Notices, Flyers and Posters
Notices and posters must clearly state the organization sponsoring an event and other pertinent information including the date, time, place, contact name, phone number and admission charge. No anonymous posters will be allowed.
Notices and posters in the residence halls must be approved by the professional Hall Staff responsible for that building. Notices or posters should be posted only on bulletin boards in the administration or classroom buildings. Tape, staples or tacks may not be used to fasten notices to doors, moldings, woodwork, painted walls or windows.
Posters announcing an approved College or student group sponsored event will be approved provided the criteria set forth in this policy are met.
All posters must be sponsored by a recognized College office or student group, whose name shall appear prominently on the poster.
Poster approval does not imply College endorsement. Student Club Posters will be stamped for approval by the Campus Life and Leadership Office.
Posters will not be approved if any of the following apply:
They assert or imply official College approval of any viewpoints expressed.
They offend community standards of good taste.
They contain language or symbols abusive or demeaning of specific social groups.
They deny respect for the dignity of individuals.
They appear libelous
They encourage sale or use of alcohol or promote establishments selling alcohol.
They promote or facilitate any aspect of substance abuse.
They encourage or seek to incite specific illegal acts.
They promote goods or services sold for personal profit
They are from persons or companies who are not a recognized office or student group.
They promote non-campus-related activities of commercial sponsors.
Posters promoting activities and events of other non-profit institutions and organizations may be approved in limited numbers provided they do not violate the other criteria listed here.
Posters may be hung on the first floor of the campus center. Anything hung on the outside of buildings must be approved by the physical plant director. Approval of posters and authorization to post notices on bulletin boards should be obtained from the Office of Campus Life and Leadership Programs. Postings may be brought to the Office of Campus Life and Leadership Programs and, upon approval, the Office of Campus Life and Leadership Programs will coordinate the hanging of the posters.
Posters may be placed in designated areas only and never on painted surfaces, walls, glass windows or doors. Each building has special requirements, so please note the following. If you have any questions about a particular building, please ask in the Campus Life and Leadership Office. The tape you use may damage the wall surface; masking tape works better than cellophane tape on some surfaces and vice versa. Please check the surface area before you use any adherent. Dual stick tape should never be used.
No off-campus group or organization is permitted to post advertising on the campus without prior approval from the Office of Leadership Programs. This permission will be limited to two pieces of material.
All unauthorized, outdated or improperly affixed notices and posters will be removed, and the sponsoring organizations will be subject to penalty or fines. Persons posting notices and posters are responsible for their removal when they are outdated.
What we post:
• College-related news, events and announcements
• Announcements related to service opportunities and charitable organization events that are endorsed or coordinated by the College
What is not posted:
• Personal announcements
• Solicitations by noncollege personnel (this includes other schools’ fundraisers)
When news is posted:
• Within 24 hours of submission
• News items will be continually updated or added during regular business hours
The web address for the submission form is www.lemoyne.edu/submitnews. Click on online submission and fill out all fields.
Non-Business Items/Community Announcements:
The Office of Communications will post non-business items. Communications reserves the right to determine what non-business items will be posted. Postings may be edited due to space constraints. Items such as prayer requests must go through Campus Ministry for forwarding to The Dolphin Digest.
Official notices from administrative departments are posted on the bulletin board adjacent to the registrar’s office. This board is reserved for this purpose and may not be used by organizations for posters or other purposes.
Students may not leaflet, or cause or seek to permit leafleting by any third party, on any part of the Le Moyne College campus, including the parking lots, without the permission of the vice president for student development.
Publicity for College Activities
The Office of Communications issues all information, news releases and advertisements pertaining to the College, and arranges for media coverage of all College events. As members of the media prefer to work with one central information source, it is important that contact with news outlets be made only through this office.
The office also designs College advertisements and produces and edits publications, including posters and programs, for internal and external purposes. It maintains the College’s online events calendar on the Echo homepage and sends the daily campus e-newsletter, The Dolphin Digest.
To promote campus events, visit echo.lemoyne.edu at least three weeks prior to the event and click on "Submit your event to the College calendar." You will need to provide the following information:
• What (brief description of event)
• Where (location, building, room number)
• When (day, date, time)
• Who (name of speaker)
• Audience (internal: for Le Moyne community; external: for public)
• Contact (name and telephone number)
In the event of a cancellation, please notify a staff member in the Office of Communications immediately at 445-4555. He or she will contact all media who may have planned to attend your event. Echo is your link to the Office of Communications for posting College-related announcements and initiating publicity for upcoming events
Reporting Deaths, Emergencies, or Illnesses
Deaths: Students who experience a death, in their immediate family are asked to notify the Office of Student Development. In turn, the Office of Student Development will notify the Registrar, Campus Ministry, or others, as appropriate.
Emergencies: Students who experience a personal or family emergency are asked to notify their RA, or the Office of Student Development , especially if the emergency requires the student to leave campus or not attend classes for a short period of time (e.g., two days or more). While the primary reason for this is to provide any support possible to the affected student, a secondary reason is for the student’s well being and safety. For example, a student who is not on campus can then be accounted for during an emergency.
Illnesses: Students who are sick or must undergo a medical procedure or testing should notify the Wellness Center. If necessary, the Wellness Center will coordinate with the primary care physician or specialist any follow up treatment. If follow-up is not necessary, the student’s medical records with the Wellness Center should be updated to reflect the illness or medical issue being addressed so that the medical history is accurate and proper care may be provided in the future.
Whenever a student will be off campus for a period of time, regardless of the reason, he or she should notify their RA or the Office of Student Development.
As the central office for non-academic matters involving students, the Office of Student Development will notify the Registrar, Campus Ministry, and the Wellness Center, as appropriate, of situations involving deaths, family or personal emergencies, or illnesses. However, in all situations, students should notify their professors if they will miss class. The only exception would be if the situation is so extraordinary as to make it impossible for the student to do this. Professors are responsible for their classes, and students must make the necessary arrangements for missed class time and assignments directly with their professors.
The Office of Student Development, Campus Ministry, and the Wellness Center, cannot provide notes excusing students from class and students should not ask for them.
The Campus Security Office is charged to ensure the safety of the campus, minimize crime or other behavioral problems, and maintain an appropriate academic and residential environment. In doing so, they provide a wide array of services that go beyond the traditional or minimal roles of a security force. Campus Security is authorized to monitor, prevent, investigate, and report any violations of state or federal law and/or College regulations or standards of conduct on campus.
Le Moyne’s campus is patrolled regularly by uniformed officers. In addition, the campus is monitored by a closed-circuit television/camera system. Cameras are located outside and inside many campus facilities, including residence halls and academic buildings.
Use of Le Moyne Directories and Mailing Lists
Le Moyne College maintains a number of directories and address lists to facilitate personal contact between students, faculty, staff, alumni, and volunteers. No part of these directories or address lists may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, or otherwise, without the prior written permission of Le Moyne College. Any use of the addresses or other information (including, but not limited to, the preparation of envelopes, mailing labels, or e-mail distributions) for any multiple mailing without the express written consent of Le Moyne College is prohibited.
Use of Le Moyne College Trade Names, Trademarks, or Logos
Le Moyne College is the owner of its name, logos (including athletic logos and College seal), graphical identity, and other trademarks, and has sole discretion over their use.
The use of the Le Moyne College name, logos, or other trademarks is prohibited for the titles of publications, on manufactured articles (such as t-shirts or other articles of clothing), in the names of student organizations, or in any other way, without the approval of Le Moyne College. In addition, the use of Le Moyne’s name, logos, or other trademarks may be prohibited on certain items (such as lighters, toiletries, or alcoholic beverages). For students, request for permission and approval should be made to the Office of Student Development who in turn will contact the appropriate office for approval.
Violation of this policy may subject an individual or organization to disciplinary action. In addition, any goods upon which Le Moyne’s name, logos, or trademarks appear without authorization are subject to confiscation and may be destroyed.